— FOR SCAFFOLDERS WHO WANT TO SYSTEMISE AND GROW —
Are you still operating the company on
Excel, WhatsApp and paper?
TG20:21 weekly inspections on a clipboard. RAMS re-typed for every job. Variations that never reach an invoice. Payment applications built in Excel on a Sunday night. Off-hire chased from memory. The Scaffold Software pulls all of it — quoting, scheduling, inspections, payment claims and your mobile crew — into one place. Built by scaffolders, for scaffolders.
- ✓ Quotes out in 5 minutes
- ✓ Every variation signed and billed
- ✓ Weekly inspections off the clipboard
- ✓ Office out of WhatsApp purgatory
No card required. Full access for 7 days · add a card to keep going after day 7 · cancel any time
— PILLAR 01 · PRE-CONSTRUCTION —
Every enquiry, captured.
For the owner who's also the estimator. Enquiries land while you're up a scaffold, quotes get written at the kitchen table, and follow-ups happen when you remember. Here, every enquiry is captured once, priced in minutes and chased until it's won or dead.
The enquiry you forgot was the job you needed.
A builder rings while you're mid-lift. The enquiry goes in your head, your head gets busy, and three weeks later you find out a competitor priced it. The pipeline ends that: every enquiry lands as a card — New, Quote Submitted, Following Up, Won, Lost — with the emails, site visit and quote attached, so anyone in the office can pick it up cold.
- ✓Forward the enquiry email in — company, address, scope and contact pulled out for you, nothing re-typed
- ✓Quoted and gone quiet? The Following Up column tells you exactly who to ring today
- ✓Repeat customer rings — their details fill themselves in from the last job
- ✓See which sources and estimators actually win work, so you chase more of the right enquiries
Stop quoting at the kitchen table.
Most owners price a job twice: once in their head at the site, then again at 9pm turning the scribbles into something that looks professional. The quote builder kills the second half. Put the elevations in the way you already think — length × height × lifts, boarded and unboarded, hire period per stage, extra-hire rate after — and the meterage and the money work themselves out. Out the other end comes a branded PDF with your terms on it, sent from the app before the customer has rung the next firm. When it comes back as Won, one click turns it into a live project — stages, hire periods and target hours carried across, nothing re-keyed. Inside the scaffolding company this software was built in, it took quoting from 45 minutes to 5.
- ✓Length × height × lifts, boarded or unboarded — the sum you already do, done for you
- ✓Item presets and a Pricing Bible mean a junior quotes at your rates, not their guess
- ✓See when the customer opened the quote — chase while it's warm, not three weeks cold
- ✓Won quote becomes a live project in one click — nothing typed twice
Stop hunting three inboxes for one email address.
The accounts contact at your biggest customer changes, and for six months invoices bounce because half the office is still emailing the old one. Keep every contractor, QS, site manager and payment-chaser in one place, linked to every job you've ever done for them — change a detail once and every live project sees it.
- ✓Open a company and see every quote, project and invoice you've ever had with them
- ✓Roles on every contact — the site manager gets the call, accounts gets the application
- ✓Update a number or email once — every project and quote picks it up
- ✓New enquiry in — postcode search shows every customer and past job within range
Full access for 7 days · no card needed to start
— PILLAR 02 · OPERATIONS —
One week. Six gangs. No chaos.
For whoever runs the whiteboard. Six gangs, five vans, and a plan that's fiction by Tuesday. Here the schedule, the paperwork flags and the day's hours live in one place — and stay true as the week moves.
Walk in Monday already knowing.
Most owners find out about a missing handover when the principal contractor rings. The snapshot puts it in front of you first — every live job, every off-hired job waiting close-out, every paperwork gap, every MOT about to lapse — on one screen, before any of it costs you anything.
- ✓The state of every live and off-hired job at a glance — no morning ring-round
- ✓Missing RAMS, handovers and inspections flagged before the PC asks for them
- ✓MOT, insurance and service dates raised 30 days out — not the morning the van fails
- ✓Rolling 30-day man-hours, metres and metres-per-man-hour — is the firm getting quicker or slower?
- ✓One click into Sales, Finance, HR and Profitability when a number looks off
A whiteboard that tells the truth.
Friday's plan is fiction by Tuesday — a lad off sick, a site not ready, a strike pulled forward. Drag the week around and the capacity row goes red the moment you've promised more labour than you've got, so you find out at the desk, not at the gate.
- ✓Spot the over-booked day before you promise a start date you can't hit
- ✓Capacity row counts who's in, who's off and who's already allocated — live
- ✓Job runs over? Copy it across the rest of the week in one click
- ✓Book a job that needs RAMS or a licence and the task raises itself — no job starts unprotected
Open the job cold, know where you stand.
The client rings about a job your contracts manager runs — and he's on holiday. With the stages, payment claims, variations, photos, RAMS and handover certs all on the project, you answer while they're still on the phone. No "let me dig out the file and call you back".
- ✓Stage progress rolls up live — say "stage 3 strikes Thursday" and mean it
- ✓Photos, RAMS and handover certs filed against the job — found in seconds, years later
- ✓Outstanding handovers, RAMS, licences and follow-ups listed as tasks, not memories
- ✓Map of every live job — see what's near a new enquiry before you price the travel
When the audit lands, the file already exists.
A principal contractor wants the full inspection history by lunchtime, or HSE turn up unannounced. Weekly statutory inspections are signed on site with photos, RAMS are site-specific rather than photocopied, and handover certs email themselves the day the scaffold goes up. The file is complete because it was built as the work happened — not the night before.
- ✓Site-specific RAMS with a real risk register — not last year's PDF with the address changed
- ✓Weekly statutory inspections signed on the scaffold, photos attached, filed automatically
- ✓Handover certificate emailed to the client before the van leaves site
- ✓Send the client a live link to their paperwork — no login, no chasing you for copies
Full access for 7 days · no card needed to start
— PILLAR 03 · FINANCE —
Margin per job. Live.
For the owner who finds out the real margin at year-end. Variations, extra hire and stage claims all leak quietly — this pillar plugs them while the job is still live.
Catch the losing job while you can still fix it.
Most firms learn which jobs lost money when the accountant does the year-end — twelve months too late to do anything about it. Here, every stage carries the target hours from your quote and the actual hours from the confirmed schedule, split Erection against Dismantle, so a job sliding into the red gets flagged with days to act, not months.
- ✓Margin per project, per stage, per gang — see exactly where the money went
- ✓Erection making money and dismantle losing it? The phase split shows you
- ✓Targets come off the quote, actuals off the schedule — nobody types anything extra
- ✓Year-on-year billed, win rate by source, estimator performance — pulled when you need them
It's Thursday. The QS wants the application by five.
That used to mean an evening in a spreadsheet working out what's been claimed against what's been done. Now you set the percentage on each stage, the £ rolls up in front of you, unclaimed variations flag themselves on the claim before you send it, and the valuation sheet comes out in the format QSs actually ask for. Done before the kettle's boiled.
- ✓Drop the % complete on a stage and the £ updates in front of you — no formulas to break
- ✓Unclaimed variations flagged on the claim itself — nothing left off the application
- ✓Valuation spreadsheet generated for the QS, in the layout they expect
- ✓Invoice pushed to Xero or downloaded as a PDF in one click — nothing re-typed into accounts
Extra hire is pure margin — if you remember to charge it.
Week 13 of a 12-week hire is money you've already earned — but only if someone notices. Each stage runs its own hire clock, the tracker shows what's overrun this morning, and the off-hire list tells the office exactly who to chase before the supplier's fee lands on you instead of the client.
- ✓Overrunning scaffolds surface themselves — extra hire billed, not quietly given away
- ✓Each stage on its own clock — strike half a job and only the right hire keeps running
- ✓Drop a supplier invoice PDF in and the hire spend books itself against the job
- ✓Off-hire chasing list — confirmed and closed off before the spend eats the margin
Full access for 7 days · no card needed to start
— PILLAR 04 · ON SITE —
The leading hand’s phone. Office to site, no paper between.
For the leading hand who's a scaffolder, not an admin. Whatever the office moves this morning is on the gang's phones in seconds — and every signed RAMS, handover and inspection lands straight back. No clipboard, no Sunday-night WhatsApp photo dump.
No more 6:30am “where am I today?” calls.
The office gives the lad a 6-digit code, and from then on the day's jobs are on his phone before he's left the house — pulled live from the schedule. Move a job at 7am and his phone already knows. Nobody drives to the wrong site off Friday's plan.
- ✓No passwords to forget — a 6-digit code and the lad's on the team
- ✓Erect, Strike, Adapt or Inspection — he knows what kind of day it is before he loads the van
- ✓Office sees what's open, in progress or waiting handover without ringing anyone
The paperwork's done before the van leaves site.
RAMS read and signed before tools come out. The handover cert built standing in front of the scaffold — dimensions, ties, loading — not reconstructed from memory on Friday. Crew hours go in on the day and roll straight towards wages. Nothing left "to do back at the yard", because back at the yard it never gets done.
- ✓RAMS acknowledged and signed on the phone — proof on file if it's ever questioned
- ✓Handover cert built at the scaffold — dimensions, securing method, access, loading kN/m²
- ✓Start and end times per gang member, entered on site — no Friday chasing for hours
The day works you forget are the margin you lose.
"Just move that lift for us" costs you hours, kit and a return visit — and by Friday nobody remembers whose name to bill it to. Logged on the phone while it happens, with photos and the principal contractor's signature, the variation lands on the next payment claim signed within 48 hours of the work. This is how the firm behind this software went from leaving £30k+ of variations off invoices in a year to recovering the lot.
- ✓Hours, materials and photos logged against the right job before the gang leaves site
- ✓PC signs on the phone — no "we never authorised that" three weeks later
- ✓The 4-hour minimum applies itself when hours roll to billing — small jobs stop being free
Full access for 7 days · no card needed to start
— PILLAR 05 · HR & PEOPLE —
Hours from the schedule. Wages by 9am.
For whoever sends the "hours by 9am please" texts on Sunday night. The schedule already knows who worked where — so wages, certs and holiday hang off it, and Monday morning runs itself.
Wages run 9am Monday, not 9pm Tuesday.
The hours are already in the schedule — confirmed day by day as the week happened — so the wages page is just the schedule, totted up. No timesheets to collect, no "whose hours are these", no re-typing into a spreadsheet. Sub-contract gangs sit on their own rate cards, ring-fenced from the payroll run.
- ✓Wages read straight off confirmed schedule entries — Monday morning is a check, not a build
- ✓CISRS and CSCS expiry dates on every record — no lad turned away at the gate over a lapsed card
- ✓Book a holiday and the schedule's capacity row updates the same second
- ✓Subbie gangs on their own rates, kept clear of the payroll run
An MOT that lapses costs you a gang for a day.
A van off the road is a gang off the job and a customer let down. MOT, insurance and service dates raise themselves with a month's notice, and every vehicle and piece of kit sits on a register that says what it is, where it is and whose gang has it — with the live map showing the lot.
- ✓MOT, insurance and service alerts a month out — booked in, not broken down
- ✓Know what kit you own, where it is and who has it — before you buy more
- ✓Live map of every job and vehicle — answer "how far away are they?" without a phone call
- ✓New enquiry in — postcode search finds the nearest gang before you promise a date
Answer any question with a number, not a feeling.
Which estimator wins the most work? Which customer pays slowest? Which gang ships the most metres per man-hour? Those answers used to live in your head, roughly. Now they're a date range and a click — and the export is ready for the accountant, the bank or the board pack.
- ✓Director overviews for Sales, Operations, Finance and HR — the headline in seconds
- ✓Margin per job and output per gang — know who to put on the big contracts
- ✓Who owes you, how old the debt is, and where the work came from — one screen
- ✓Everything exports to a spreadsheet — the accountant gets exactly what they asked for
Full access for 7 days · no card needed to start
— EVERYTHING ELSE —
The long tail, still ours.
Every capability we ship, grouped by where it lives in your business. If your workflow isn't in here, tell us — we'll add it.
Sales
Enquiry pipeline · Email-drop import · Quote builder · Multi-elevation meterage · Description presets · Quote PDF · Quote email send · Send-history · Won/lost outcome · Auto-convert to project
Operations
1-/2-week schedule · Capacity & off-work view · Drag-and-drop gangs · Adapt / Erect / Strike / Variation / Inspection · Two-job-type splits · Multi-day copy · End-of-day review · RAMS / licence / handover flags · Saturday toggle
On site (mobile)
6-digit office login · Today’s jobs synced live · Job sheet on tap · Tasks inbox (RAMS / handovers / inspections) · RAMS read & sign on site · Handover certificate built on site · Photo categories (RAMS / handover / before / after) · Crew start/end times · Statutory inspection report · Email-to-client · Time-stamped audit trail · Works on any phone
Compliance
Handover certificates · Inspection reports · RAMS Pro with site-specific risk register · Method statements · Pavement licences · Design / calc upload · Token-shareable PDFs · Branded across all docs
Time & productivity
Time entries per stage / sub-item · Phase-tagged Erection / Dismantle · Per-staff hours · Weekly timesheets · Auto-entries from inspections · m² per man-hour · £/man-hour · Target meterage from quote
Finance
Stage payment claims · Sub-item roll-up · Variation / design / inspection charges · Xero invoice send · Client statements · Invoice notifications · Send-history audit · Statement-send audit
Hire & assets
Per-stage hire periods · Daily extra-hire rate · Live extra-hire tracker · Supplier invoice OCR · Asset register · Hire register · 7-day rate · Discount % · Hire spend per project · Vehicles with MOT / insurance
Insights
Dashboard · Project profitability · Win-rate reports · YoY billed · Outstanding aging · Source attribution · Estimator performance · Crew productivity · Postcode-radius search
Integrations
Xero invoicing · Estimating-tool PDF import · Xero quote PDF import · Microsoft 365 / Gmail SMTP · Google Maps
Tasks & admin
Handover task list · RAMS task list · Licence task list · Follow-up task list · Invoice notifications · Backfill tools · Per-user roles · Per-tenant logo & branding
— GET STARTED —
See it run on your jobs.
Book a 30-minute demo and we'll walk through your real workflow — quotes, hire, invoicing, profitability — using your actual numbers.
- 7-day full-access trial
- No card needed to start
- No card by day 7? Account pauses — never charged
- Built by a UK scaffolding company